Event and Publicity Planning
Peabody’s office of External Relations can help promote the events and activities of the college. The following information is designed to help make the process smoother.
A good first step, however, would be to schedule a brief meeting with the External Relations team. You can email us or call 615-875-9133 to set that up. Ideally, that meeting should take place at least three weeks prior to your event.
When you are ready to request support, please use this form to initiate publicity and communications activities.Using the form helps us keep track of the specific details and volume of requests.
Some helpful tips:
Check the Vanderbilt University calendar of events for potential conflicts. Also, search for any potential competing events that may negatively impact the size of your audience. Consider your prospective audience availability (e.g., travel time, class schedules).
To reserve a space, please consult the room reservation page of the Peabody website.
External Relations can assist your event with the following:
Web site announcement SAMPLE
Press Release SAMPLE
- E-mail marketing SAMPLE
- RSVP management SAMPLE
- Post to the Vanderbilt/Peabody event calendar SAMPLE
- Posters, flyers, other graphics
A brief meeting with Peabody External Relations can help identify which of the above publicity materials is most appropriate for your event.
Room Set Up
- A/V equipment
- Sound needs (lectern, microphone(s)
- Lighting needs
- Room set up