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Event and Publicity Planning

Peabody’s office of External Relations can help promote the events and activities of the college. The following information is designed to help make the process smoother. 

An important first step is to to schedule a brief meeting with the External Relations team. You can email us or call 615-875-9133 to set that up. Ideally, that meeting should take place three to four weeks prior to your event.

When you are ready to request support, please use this form  to initiate publicity and communications activities.Using the form helps us keep track of the specific details and volume of requests.

Some helpful tips:

Event Timing

Check the Vanderbilt University calendar of events for potential conflicts. Also, search for any potential competing events that may negatively impact the size of your audience. Consider your prospective audience availability (e.g., travel time, class schedules).

Space Reservations

To reserve a space, please consult the room reservation page of the Peabody website.

Publicity Materials

External Relations can assist your event with the following: 

A brief meeting with Peabody External Relations can help identify which of the above publicity materials is most appropriate for your event.  

Room Set Up

You should work through Janet Roberts and/or Roslynn Roettger to discuss venue set-up needs for your event. Things to consider:

  • A/V equipment
  • Sound needs (lectern, microphone(s)
  • Refreshments
  • Lighting needs
  • Room set up