Peabody Advising for Advisors
This page contains common non-major-related advising topics and where to find information about them. Please note that all policies listed here are only applicable to Peabody students. Topics and info will be added as needed.
For a full look at Peabody academic policy, please see:
Helpful Links and Resources
Advanced Placement/International Baccalaureate Credit
- Peabody does not have a limit on how much AP/IB credit students can transfer in, but no more than 8 hours are permitted in any one subject area.
- For a definitive list of which AP tests earn students credit, please see the Undergraduate Catalog (namely, the section titled 'Advanced Placement Credit Policy' or 'International Baccalaureate Credit Policy').
- "W" credit earned through AP/IB cannot fulfill the Peabody writing requirement.
- To submit official test scores, students should request that the testing agency (College Board, etc.) send the scores directly to Vanderbilt. Scores take approximately 3-4 weeks to arrive to Vanderbilt and be applied to one’s record.
- No IB credit is granted for Standard level courses.
Studying Abroad and Transfer Credit
- There are a number of different types of transfer credit:
- Dual enrollment or 'pre-freshman' credit: for college-level courses taken while a student was still in high school; for more information, students should read this page on the University Registrar's Office's website.
- External transfer credit: credit hours earned when a student was enrolled at a previous institution before transferring to Vanderbilt, or credit earned at another institution after the student has already matriculated
- Study abroad transfer credit: credit hours earned when a student studied either through a Global Education Office (GEO) study abroad program, or by taking a leave of absence and studying elsewhere for the semester.
- Testing credit: technically classified as transfer credit because the credit was not earned here at Vanderbilt; examples such as AP/IB credit; testing credit equivalencies can be found in the Undergraduate Catalog
Full time and Part time
- Undergraduates: full time = 12-18 hours/semester
- Anything less than 12 is considered an underload, and anything more than 18 is considered an overload; if a student is considering an over/underload, they should speak with the Associate Dean for Undergraduate Affairs
- Professionals: (In spring or fall semesters) full time = at least 9 hours/semester
Mid-Term Deficiencies and Academic Probation
- Students are given a mid-term deficiency half way through a course if they have earned a C- or below or if they have excessive absences. Midterm deficiencies do not appear on the official transcript, but they are a good reason to check in with your advisee to see how their semester is going.
- Undergraduate students are given academic probation for a variety of reasons, but must likely it is due to them failing to earn at least 12 hours in a semester, or they fell below the GPA required for them to advance to the next classification level. For information about undergraduate probation, please see the academic policy section of the Peabody Undergraduate Handbook.
- Professional students are given academic probation if their cumulative GPA falls below 3.0.
- If a student would like to appeal an academic policy or decision, they can do so by first reaching out to the Peabody Office of Academic Services for information on next steps.
- If a student would like to appeal a grade in a course, they should see the Grade Appeals section of the Peabody Catalog or the Peabody Undergraduate Handbook.
- Only Undergraduates are eligible for Dean's List. It requires that the student complete 12 graded hours in one semester, and earn at least a 3.5 semester GPA.
Leaves of Absence
- If an Undergraduate student would like to take a leave of absence, they are welcome to discuss the implications of doing so with the Associate Dean of Undergraduate Affairs, Anita Wager.
- If a Professional student would like to take a leave of absence, they are welcome to discuss the implications of doing so with their program director or the Associate Dean of Professional Student Affairs, Catherine G. Loss.
- The form to take a leave of absence can be found on the Peabody Office of Academic Services' website.
Student of Concern
- If an advisor is concerned about the health and/or safety of one of their advisees, they are welcome to submit a Student of Concern report. Find more information here.