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Peabody Credit Transfer Policies

Important note regarding ALL coursework taken elsewhere (except Pre-Freshman credit):

If you want to receive transfer credit for coursework taken at another institution, you must follow the policies outlined below.  You assume the risk of the failure to receive prior approval. All coursework, even if you just need it for hours toward graduation, must be approved and evaluated. Departments are under no obligation to approve any course for transfer credit, and their decisions will be final. 


SEMESTER ABROAD WORK AT ANOTHER INSTITUTION:

Announcement from OCT 2, 2020 Peabody will not approve requests to go on a leave of absence for the purpose of studying elsewhere for the Spring 2021 semester.

The following conditions must be met to obtain pre-approval to take coursework elsewhere during a fall or spring semester and complete the transfer of credit process:

  1. The student must be in good standing and have at least a 2.7 cumulative GPA at the conclusion of the semester prior.
  2. [For students studying elsewhere during Spring 2020 and beyond] Students who wish to study elsewhere during a fall or spring semester must write and submit a petition before their leave of absence is approved (contact the Peabody Office of Academic Services for more information about how to petition– peabodyacademicservices@vanderbilt.edu). This petition must be submitted alongside a completed leave of absence.
  3. The student must take a leave of absence for the semester, which has been expressly approved for the purpose of taking transfer coursework.
  4. The institution must be regionally accredited. 
  5. The student may not travel through a program that is already offered through the Vanderbilt Global Education Office.
  6. Transfer courses may not be part of the student’s final 24 credit hours at Vanderbilt.
  7. Students travelling internationally must register their travel through Vanderbilt’s global security program called Anvil and sign up for GEO Blue (international health insurance).

Other policies to note:

  • Students enrolled in Peabody College may receive credit for a maximum of 15 hours during all total semesters (falls and springs) studied elsewhere.  
  • Transfer credit for independent study coursework will be considered on an individual basis.
  • Credit will not be awarded for internships taken at other institutions.
  • Transfer courses may be used to satisfy Liberal Education Core requirements with no more than one transfer course in any single Core area (e.g., if you need 2 humanities courses in your Liberal Core, you may take 1 of them elsewhere).
  • Transfer courses may be used to satisfy any major/minor requirements.
  • Grades do not transfer into Vanderbilt as number/letter grades. They will appear as "T" on the transcript, will not factor in your GPA, but will count as earned hours toward the degree.. However, in order for a grade to transfer, you must make at least a C- and cannot have taken it Pass/Fail.
  • Work transferred to Vanderbilt from another institution will not be computed in the Vanderbilt grade point average
  • Transfer work will NOT replace a previously earned grade from a Vanderbilt course.

Submitting courses for evaluation:

A petition must be submitted and approved before courses will be evaluated. Once approved, please follow the steps detailed on the University Registrar's Office website regarding course evaluation- https://registrar.vanderbilt.edu/transfer-credit.php

 


SUMMER COURSE WORK AT ANOTHER INSTITUTION:

The following conditions must be met to obtain pre-approval to take summer course work elsewhere and complete the transfer of credit process:

  1. The student must be in good standing and have at least a 2.0 cumulative GPA at the conclusion of the semester prior.
  2. The institution must be regionally accredited. 
  3. International institutions: students are only permitted to study at institutions that are already offered through the Vanderbilt Global Education Office. (This does not apply to international students who return home to study at local institutions.)
  4. Transfer courses may not be part of the student’s final 24 credit hours at Vanderbilt.
  5. Students travelling internationally must register their travel through Vanderbilt’s global security program called Anvil and sign up for GEO Blue (international health insurance).

Other policies to note:

  • Students enrolled in Peabody College may receive credit for a maximum of 12 hours during all total summers studied elsewhere.  
  • Transfer credit for independent study coursework will be considered on an individual basis.
  • Credit will not be awarded for internships taken at other institutions.
  • Transfer courses may be used to satisfy Liberal Education Core requirements with no more than one transfer course in any single Core area (e.g., if you need 2 humanities courses in your Liberal Core, you may take 1 of them elsewhere).
  • Transfer courses may be used to satisfy any major/minor requirements.
  • Grades do not transfer into Vanderbilt as number/letter grades. They will appear as "T" on the transcript, will not factor in your GPA, but will count as earned hours toward the degree.. However, in order for a grade to transfer, you must make at least a C- and cannot have taken it Pass/Fail (For courses taken during Summer 2020: you may take the course pass/fail at the other institution, and Vanderbilt will accept your grade of Pass.)
  • Transfer work will NOT replace a previously earned grade from a Vanderbilt course.

Important Changes to Peabody Summer Study Policy

Announcement from FEB 2, 2020: Due to on-going safety concerns and recent changes in accreditation standards, Peabody College has changed the policy on summer study abroad and study away at international institutions Effective immediately, Peabody will only accept credit for summer coursework completed abroad through Vanderbilt-approved programs. This change is in line with the current policy for fall and spring semesters:  the college only accepts credit from international schools and programs that have been approved by Vanderbilt faculty and for which we have a contract or agreement. All international study must be subjected to rigorous and thorough academic, safety, and legal checks. Please note: this policy does not apply to international (non-U.S.) students who are returning to their home country to take courses.


For students who may have been considering pursuing summer 2020 course credit elsewhere:

  1. If you have  already paid  the tuition for  any  non-Vanderbilt-approved international summer study, and did so before the date of this mailing, then please please contact Anita Wager (anita.wager@vanderbilt.edu)
  2. If you have  not already paid  the tuition for your summer study and are interested in studying at the London School of Economics (LSE), you may attend LSE through the Institute for Study Abroad (IFSA-Butler), with whom Vanderbilt has an agreement. The IFSA program has robust security, is high quality, and includes housing. You can find out more by visiting the Global Education Office’s (GEO) website (https://www.vanderbilt.edu/geo/programs/?program_id=10059). Please contact the GEO advisor listed on the page for program cost information. Vanderbilt is trying to work out a contract directly with LSE, but it’s unlikely to happen in time for the summer. IFSA provides a short-term solution for students who wish to study at LSE this summer.
  3. If you are still exploring options for international study this summer, Vanderbilt offers many options worldwide. Please see the full list of more than 160 Vanderbilt-approved summer study locations on the Global Education Office’s website (https://www.vanderbilt.edu/geo/). Any programs not included on this list are not eligible for course credit for Peabody students.

We care deeply about our students and want to ensure that they have academic and personal experiences that meet their needs, keep them safe, and meet Vanderbilt’s academic standards. For questions about this policy, please contact Anita Wager (anita.wager@vanderbilt.edu) in the Dean’s Office.

Announcement from APRIL 2, 2020 : If you wish to take a course(s) at/through another institution this summer, you will need to apply for transfer credit pre-approval through the YES Transfer Credit process. Beginning March 30, 2020, the start of the summer registration period, transfer credit pre-approvals will not be granted if the co urse (or courses) is (are) offered by Vanderbilt during any of the 2020 Maymester or summer sessions.  To petition for exceptions to this policy, please contact the Peabody Office of Academic Services (peabodyacademicservices@vanderbilt.edu). Transfer credit pre-approvals granted through the University Registrar’s Office prior to March 30, 2020 will stand.  Students with these approvals may receive transfer credit per the normal rules and policies of their home school. If you do not have pre-approval you will not be able to transfer credits in from another institutions.

If you have any questions, please email anita.wager@vanderbilt.edu.

Submitting courses for evaluation:

Please follow the steps detailed on the University Registrar's Office website - https://registrar.vanderbilt.edu/transfer-credit.php.

 


CREDIT FOR PREVIOUS COLLEGE WORK (Pre-Freshmen Credit)

Go here for detailed steps on how to submit pre-freshman courses for review.

Entering freshmen who have taken pre-freshmen college work during their junior or senior year in high school or during summers prior to their offer of admission to Vanderbilt may be able to transfer that credit. Appropriate documentation, including detailed syllabi must be submitted to the University Registrar's Transfer Credit Submission Application (more info here) for evaluation and approval by the appropriate Vanderbilt departments.

In addition to completing the Transfer Credit Submission Application online, you will also be asked to submit a completed Transfer Credit Institution Verification Form -  found here.

Credit will be awarded only if:

  1. The course is regularly offered by a regionally accredited two-year or four-year college or university
  2. If the teacher was a regular faculty member of that institution, and
  3. If a majority of the students in the course were candidates for a college degree at that institution.
  4. Credit is also not generally awarded if the course received both high school and college credit. If your class falls under that criterion, please speak to the University Registrar's Office .
  5. If the home institution verifies the courses using the Verification form (found above).

The question of credit for previous college work must be settled in advance of the student’s first semester of classes. 

Peabody College usually does not award credit for work at other colleges in the summer immediately preceding the student’s first semester at Vanderbilt. Summer work elsewhere will be accepted for credit only if an unusual educational opportunity can be demonstrated and if the courses sought are as rigorous as courses offered at Vanderbilt. If you plan on taking a course during the summer before your admission, please contact the Peabody  (info below).

 


 

If you have questions about...

  • the Transfer Credit Submission Application itself, sending transcripts, the Transfer Credit Institution Verification Form, or the evaluation process timeline, please contact the University Registrar's Office - external.education@vanderbilt.edu 
  • specific Peabody policies, taking a summer course before you begin Vanderbilt in the fall, or how your transfer courses will fit into your academic plan, please contact the Peabody Office of Academic Services (peabodyacademicservices@vanderbilt.edu, 615-322-8400, Peabody Admin Building, room 215).