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Peabody Credit Transfer Policies

Important note regarding ALL coursework taken elsewhere (except Pre-Freshman credit):

If you want to receive transfer credit for coursework taken at another institution, you  must receive approval in advance from the appropriate academic department(s). Course approval must be done on the Study Elsewhere form, found here. You assume the risk of the failure to receive prior approval.  All coursework, even if you just need it for hours toward graduation, must be approved. Departments are under no obligation to approve any course for transfer credit, and their decisions will be final. 

If you attempt to seek approval after you have already completed the course, you will be required to submit a petition to the Undergraduate Administrative Committee before course evaluations can be done.  If the UAC denies your request, you will not be able to seek credit for the courses you've taken. 

Contact the Office of Academic Services for a list of course evaluators in each department.

 

SEMESTER ABROAD WORK AT ANOTHER INSTITUTION:

Students enrolled in Peabody College may receive credit for a maximum of 15 hours during all total semesters studied elsewhere. Application deadlines are: November 15 for the spring semester, June 15 for the fall semester.

  1. The student must be in good standing and have at least a 2.7 cumulative GPA at the time of application.
  2. Institution must be fully accredited. 
  3. The student may not travel through a program that is already offered through the Vanderbilt Global Education Office.
  4. Transfer courses may not be part of the student’s final 24 hours at Vanderbilt.
  5. Transfer courses may be used to satisfy Liberal Education Core requirements with no more than one transfer course in any single Core area (e.g., if you need 2 science courses in your Liberal Core, you may take 1 of them elsewhere).
  6. Transfer courses may be used to satisfy any major/minor requirements.
  7. Grades do not transfer into Vanderbilt as number/letter grades. They will appear as "T" on the transcript, and will not factor in your GPA. However, in order for a grade to transfer, you must make at least a C- and cannot have taken it Pass/Fail.

Forms due:

The Study Elsewhere Form

  • Found here
  • Due November 15 for the spring semester, June 15 for the fall semester
  • Take syllabi to appropriate department evaluators (Econ course? Take to Econ dept, etc). Have evaluator fill out second half of evaluation table on the form.
  • Return form to Peabody Admin 211.
    • Once we have the student's complete study elsewhere form, our office will check that the student meets the other requirements for studying over the summer, found here, and then give them a final okay at the end of the semester (if you're traveling in the spring, you'll hear from our office once fall semester grades have been posted).

International SOS

  • Register your trip through the International SOS portal found here. Once you've registered, please print your registration confirmation page/email and turn it in along with your Study Elsewhere form.
  • We also suggest you download the International Assistance app (info also found in link above), but this is not required.

Leave of Absence

  • The student must also file a Leave of Absence by the application deadline. The Leave of Absence form can be found here. Turn in along with your Study Elsewhere form and proof of ISOS registration.

An official transcript must be sent to the Peabody Office of Academic Services to before any transfer credit can be processed.

Send transcripts to the following address:
Peabody Office of Academic Services
PMB 323
230 Appleton Place
Nashville, TN 37203
USA

 

SUMMER COURSE WORK AT ANOTHER INSTITUTION:

Students enrolled in Peabody College may receive credit for a maximum of 12 hours during summers at another fully accredited four-year institution. Application deadline is April 15.

The following conditions must be met to obtain pre-approval to take summer course work elsewhere and complete the transfer of credit process:

  1. The student must be in good standing and have at least a 2.0 cumulative GPA at the time of application.
  2. Institution must be fully accredited. 
  3. The student may not travel through a program that is already offered through the Vanderbilt Global Education Office.
  4. Transfer courses may not be part of the student’s final 24 hours at Vanderbilt.
  5. Transfer courses may be used to satisfy Liberal Education Core requirements with no more than one transfer course in any single Core area (e.g., if you need 2 science courses in your Liberal Core, you may take 1 of them elsewhere).
  6. Grades do not transfer into Vanderbilt as number/letter grades. They will appear as "T" on the transcript, and will not factor in your GPA. However, in order for a grade to transfer, you must make at least a C- and cannot have taken it Pass/Fail.

Forms due:

The Study Elsewhere Form

    • Found here
    • Due April 15 for summer.
    • Take syllabi to appropriate department evaluators (Econ course? Take to Econ dept, etc). Have evaluator fill out second half of evaluation table on the form.
    • Return form to Peabody Admin 211.
      • Once we have the student's complete study elsewhere form, our office will check that the student meets the other requirements for studying over the summer, found here, and then give them a final okay at the end of the semester (if you're traveling in the spring, you'll hear from our office once fall semester grades have been posted).

International SOS (only if the student is leaving the country to study)

  • Register your trip through the International SOS portal found here. Once you've registered, please print your registration confirmation page/email and turn it in along with your Study Elsewhere form.
  • We also suggest you download the International Assistance app (info also found in link above), but this is not required.

An official transcript must be sent to the Peabody Office of Academic Services to before any transfer credit can be processed.

Send transcripts to the following address:
Peabody Office of Academic Services
PMB 323
230 Appleton Place
Nashville, TN 37203
USA

 

 

CREDIT FOR PREVIOUS COLLEGE WORK (Pre-Freshmen Credit)

Entering freshmen who have taken pre-freshmen college work during their junior or senior year in high school or during summers prior to their offer of admission to Vanderbilt may be able to transfer that credit. Appropriate documentation, including course descriptions and syllabi must be submitted to the Peabody Office of Academic Services for evaluation and approval by the appropriate Vanderbilt departments. The question of credit for previous college work must be settled in advance of the student’s first semester of classes. 

In addition please have each institution from which you want to receive pre-freshmen credit verify that they meet the University’s requirements for transfer credit using the Transfer Credit Institution Verification Form (link below).

Forms due:

  • Transfer Credit Institution Verification Form found  here
  • Pre-Freshman Credit form, found  here

Credit will be awarded only if:

  1. The course is regularly offered by an accredited two-year or four-year college or university
  2. If the teacher was a regular faculty member of that institution, and
  3. If a majority of the students in the course were candidates for a college degree at that institution.
  4. Credit is also not generally awarded if the course received both high school and college credit. If your class falls under that criterion, please speak to the Office of Academic Services about your situation.
  5. If the home institution verifies the courses using the Verification form (found above).

Peabody College usually does not award credit for work at other colleges in the summer  immediately preceding the student’s first semester at Vanderbilt. Summer work elsewhere will be accepted for credit only if an unusual educational opportunity can be demonstrated and if the courses sought are as rigorous as courses offered at Vanderbilt. 

 

Please direct any questions to 
Malina Halman - Program Coordinator, Office of Academic Services
malina.c.halman@vanderbilt.edu | 615-322-8400
Peabody Admin Building, room 211