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The Office of Academic Services

The Office of Academic Services (OAS) is responsible for maintaining academic records of Peabody students from matriculation to graduation. This office prepares the Peabody undergraduate handbooks and the schedule of courses for each semester. It is also responsible for the maintenance of the online degree audits for all Peabody undergraduate and professional programs. The OAS processes all academic record entries and changes such as adviser, grades, major, minor, track, and transfer of credit. This office also reviews students’ academic programs at time of degree completion. The OAS will send important notices to your Vanderbilt email address. Students are expected to check their Vanderbilt email account daily.

Important Deadlines

find a list of all dates and deadlines for the academic year by going to the Academic Calendar.

Note:  Engineering and Business Module courses function on a separate add/drop schedule than regular fall courses; see Academic Calendar for more detail, or ask those respective departments.

FALL 2019

August 21 - first day of class

August 28 at 11:59pm Central - YES access shuts down, all future registration changes must be done on paperwork

September 4 at 4pm Central - Last day to:

  • declare a course pass/fail
  • add a course late
  • turn in independent study form (individual learning agreement)
  • turn in audit request
  • turn in time conflict request
  • turn in undergrad enroll in grad course
  • request overload
  • drop a course without a "W"

October 18 at 4pm Central - Last day to:

  • withdraw from a course (with a "W")
  • request to change pass/fail course back to graded
  • turn in underload form

December 14 - graduation day for Fall 2019 graduates

SPRING 2020

January 6 - first day of class

January 13 at 11:59pm Central - YES access shuts down, all future registration changes must be done on paperwork

January 20 at 4pm Central - Last day to:

  • declare a course pass/fail
  • add a course late
  • turn in independent study form (individual learning agreement)
  • turn in audit request
  • turn in time conflict request
  • turn in undergrad enroll in grad course
  • request overload
  • drop a course without a "W"

March 13 at 4pm Central - Last day to:

  • withdraw from a course (with a "W")
  • request to change pass/fail course back to graded
  • turn in underload form

May 8 - graduation day for Spring 2020 graduates

» View the full academic calendar

» View all important academic forms

» Meet the Staff

Contact Information

Peabody Office of Academic Services

Address: Peabody Administration Building, office 215
Phone: 615.322.8400